P2P Assistant

Job Description

We are looking for a P2P Assistant to join our Shared Service Purchase to Pay (P2P) team. This role involves ensuring that all invoices are processed and relevant queries actioned within the agreed deadlines. You will use our Vendor Invoice Management (VIM) solution, SAP, Sage and Concur Expense tools, to demonstrate a complete understanding of the relevant controls which are required in the daily operations within the purchase to pay environment. You will provide an efficient and cost-effective service to client companies.

Key Responsibilities/Duties

• Managing a number of accounts, including reconciliations. Be the first point of contact in relation to queries generated by the business or vendor. To ensure all policies and procedures are adhered to. This includes:
  • Vendor and business contact through all relevant means.
  • Ability to deal with any P2P query that arises.
  • To work closely with client companies, employees and vendors to ensure the queried items are actioned, authorised and resolved quickly and accurately.
  • Ensure all adequate controls are maintained around the payment process, including intercompany.
  • Ensure the smooth running of purchase to pay month-end close off.
  • Statement reconciliations.
• Maintaining excellent relationships with internal and external customers.
• Liaising with Account Managers, Finance teams, and other Group Business Solutions departments to investigate and resolve any invoice and payment discrepancies promptly and efficiently. Utilising Excel pivot tables to analyse financial data and provide actions for query resolution.
• Performing ad-hoc tasks given by the Line Manager.

Experience/Qualifications

• 1+ years of working in an accounts payable role.
• Communicate with people at all levels, both internally and externally.
• Flexible and adaptable.
• Ability to work in a dynamic environment.
• Team player.

Desirable

• Excellent track record of working in a fast-moving and complex environment.
• Past experience of using SAP and Sage.
• Worked in the FMCG sector.
• Proficient in Microsoft Word and Excel.